Google Drive makes easy to Share and edit Google Docs

What’s Google Docs?

Create and edit web-based documents,
spreadsheets, and presentations. Store
documents online and access them from any computer.
Google Docs is an online service
that allows you to work on documents, spreadsheets and presentations for free
without worrying about losing your work if your computer crashes , with Google
drive you can
Store documents online and access them from any computer connected to t he internet. Google Docs also allow collaboration on
project that involves two or more persons.
Google Docs built-in tools and
features allow you to also type on the same document at the same time as someone
in some other part of the world adding more text or image and store it away on
google drive.

Track google document changes

When you have a document open on
Google Docs, you can track the changes done on the document by every person
editing the doc on Google Drive, how;
Go to File and select “See revision
history.” This will put your document into a different mode and pull up a
sidebar on the right, listing the times that changes were made and who made
them. That way you can see who made different edits to a document at what point
of the process.
The revision history allows you to
see who made different changes and when they were made. Not only that, you can
select one of these revisions on the right to change everything back to that
version. If somebody comes in and sabotages all your hard work, you can fix it
by easily selecting an older revision before they came in and messed it all up.

Google Docs makes suggestion and commenting easy

 Making comments isn’t anything new
in text-editing software. Simply highlight a word, a sentence or a whole page,
select Insert > Comment to put a speech-bubble-esque text box next to
your selection. Anyone can reply to your comment, allowing for conversations to
happen without needing to be online at the same time.
A unique feature to Google Docs
documents is the ability to switch between work modes, specifically from
Editing to Suggesting. In the top right of your window, there’s a silhouette of
a pencil that may say “Editing” to the left of it. If you feather that menu
down and select Suggesting, you will now be making suggestions rather than
What that means is every change you
make — whether replacing words, adding a space or changing font — will be shown
as a comment that has to be approved by somebody before it goes through. This
is a great tool for being transparent with edits and allowing people to clearly
see what you want to change, add or remove. You can also leave comments on the
suggestion to explain your reasoning.
Suggestions show what changes you
want to make and must be approved before making the actual edit.

Google Doc makes brainstorm right

Brainstorming is a key element of
doing a collaboration — you have to figure out exactly what you are going to do
in your project. If you and the people you’re working with don’t have a chance
to brainstorm in person, there’s a Google Docs add-on called MindMeister that
allows you to easily creating mind maps out of a bulleted list.
Just start making a bulleted list,
with the first one being the main idea and the following being branching ideas.
If you want to have branches off your branches, hit Tab after you hit Enter to
go deeper into a thought. When you’re done, highlight that list, then select Add-ons
> MindMeister
and click “Insert as Mind Map.” Now you have a nice image
of a mind map in your document to help you figure out what you need to do.
The MindMeister add-on allows you to
create mind maps using bulleted lists.

Google Drive-Google Docs Create a folder hierarchy

When a single doc isn’t enough for
your project, you can share a whole folder and work within that, giving
everyone access to multiple things. If you add anything in that shared folder,
it will automatically allow access to anyone who is a part of that shared
But maybe a single folder isn’t
enough. Maybe you’re running a whole publication out of Google Drive. Just add
more folders within that shared folder, give them labels like “Rough Drafts,”
“Needs Edits” and “Finished,” or create different sections like “News,”
“Features” and “Style Guides.” By taking advantage of using multiple folders,
you can keep track of the progress of each item in your project and know
exactly what needs to be done.


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